INVENTORY BOSS — FOOD-TRUCK EVENT WORKSHEET
Guide: https://inventory-boss.net/blog/food-truck-event-break-even

Copy, edit or print. This is a manual worksheet, not an automatic calculator.
Use one currency and a consistent sales basis. Include only relevant costs,
and count each cost once. Example figures in the guide are hypothetical.

Event/date: __________________  Currency: ______  Trading hours: ______
Meals you can realistically serve per hour: ______
Capacity = trading hours x meals per hour: ______

FIXED EVENT COSTS
Pitch fee: ______  Scheduled labor: ______  Travel/fuel: ______
Allocated share of other business costs: ______
Expected unsold prep loss not already in variable costs: ______
Other fixed costs: ______  Total fixed event costs: ______

PER-MEAL COSTS AND REVENUE
Selling price (exclude tax collected for remittance): ______
Ingredients: ______  Packaging: ______  Other variable costs: ______
Processing percentage (%): ______  Fixed charge per transaction: ______
Average meals per transaction: ______
Processing cost per meal = price x percentage / 100
  + fixed charge / average meals per transaction: ______
Organizer commission (%): ______
Commission per meal = price x commission / 100: ______
Total variable cost per meal: ______
Contribution = selling price - total variable cost per meal: ______
Break-even meals = fixed event costs / contribution, rounded UP: ______
If contribution is zero or negative, sales cannot cover positive fixed costs.

SCENARIOS
Quiet meals sold: ______  Expected: ______  Busy: ______
For each: result = meals sold x contribution - fixed event costs
Quiet result: ______  Expected result: ______  Busy result: ______

CHECK BEFORE BOOKING
Fixed pitch fee and percentage commission both confirmed? __________
Sales target possible within serving capacity? ____________________
Labor changes at higher volume included? __________________________
Committed prep counted once, with an unsold-food assumption? _______
Other fees, taxes or costs still excluded? _________________________

Method reference: U.S. Small Business Administration, Break-even point
https://legacy.sba.gov/business-guide/plan-your-business/calculate-your-startup-costs/break-even-point